Step by step to the perfect Christmas party: tips and checklist for planning and execution

1. Set a budget: Start by setting a budget to keep an eye on the financial parameters.
2. Date and time: Choose a suitable date and time for your Christmas dinner. Also consider the availability of guests.
3. Find a suitable location: Find a location that suits your needs. On EventButler you will find numerous offers for Christmas parties in Switzerland that offer different moods and capacities. (You can view over 500 locations suitable for Christmas dinners here).
4. Theme and decorations: Decide on a suitable theme and provide atmospheric decorations that match the Christmas season.
5. Send out invitations: Send out invitations to your guests in good time and ask for feedback by a certain date.
6. Plan the menu: Create a delicious menu that meets the tastes of all guests. Also take into account any allergies or special dietary requirements.
7. Beverage selection: Think about which drinks you would like to offer. From non-alcoholic cocktails to Christmas beers - make sure you have a varied selection.
8. Entertainment programme: Think about a varied entertainment programme that will delight the guests. Games, music or even a live act can lighten the mood. Here are a few ideas
9. Gifts and thank-yous: Consider providing small gifts for your guests. Show them your appreciation and thank them for coming.

The planning is complete and now it's time to make your Christmas party in Switzerland a success. Here are some important points to consider:

1. Time management: make sure you have planned enough time for setting up the decorations, preparing the food and other organisational tasks. Start early to avoid stress.
    
2. Communication: Keep your guests informed about the event schedule. Make sure they know when and where to meet and which programme items are planned.
    
3. Guest care: Make sure your guests feel comfortable and welcome. Greet them personally and be available for questions and concerns.
    
4. Food and drink supply: Coordinate the smooth running of the food and drinks. Ensure that all guests are adequately catered for and that any special requests are taken into account.
    
5. Entertainment: Keep an eye on the entertainment programme and ensure that everything runs as planned. Coordinate the performances of musicians, artists or speakers to ensure a seamless event.
    
6. Flexibility: Be flexible and ready to react to unforeseen situations. Sometimes changes in plans or technical problems can occur. Stay calm and find solutions quickly to ensure the celebration runs smoothly.
    
7. Communication technology: Test all technical equipment such as microphones, speakers or projectors before the event to ensure that they work perfectly. Familiarise yourself with the operation so that you can intervene quickly during the event.
    
8. Host role: As the host, you should promote the atmosphere at the event. Approach your guests, talk to them and create a positive atmosphere. Be present and show that you care about the well-being of your guests.
    
9. Closing and thank you: End the Christmas party with a closing speech and a heartfelt thank you to everyone present. Show your appreciation for their attendance and emphasise how important they were to the success of the event.

1. Christmas activities: Supplement the Christmas dinner with fun activities such as a joint Christmas decoration crafting activity or a Secret Santa activity.
2. Culinary highlights: In addition to the traditional Christmas dinner, offer extraordinary culinary highlights, e.g. a chocolate tasting or a show kitchen.
3. Create a Christmas atmosphere: Transform the location into a winter wonderland. Decorate with fairy lights, fir branches and Christmas ornaments.
4. Local specialities: Focus on regional products and integrate Swiss specialities into your menu. Show your guests the culinary diversity of the country.
5. Photo box: Set up a photo box and let your guests take fun souvenir photos. Use an EventButler photo box to share the photos directly online.
6. Charity campaign: Use the Christmas season to do good. Organise a charity event and donate a portion of the proceeds to a local charity.
7. Christmas dress code: Give your guests a dress code that suits the festive season, e.g. "Christmas jumpers" or "Elegant festive outfit".
8. Live music: Hire a live band or DJ to get the dance floor shaking and create an unforgettable party atmosphere.
9. Sustainability: Pay attention to sustainability when planning your Christmas party. Avoid disposable crockery and opt for regional, seasonal food.
10. Themed decorations: Choose a specific Christmas theme for your party and design the decorations accordingly. Whether it's a wintry fairytale world, a glamorous Christmas night or a traditional Alpine ambience - a consistent theme creates an atmospheric ambience.
11. Gifts: Surprise your guests with small gifts or presents. These could be personalised Christmas baubles, homemade treats or small gift bags filled with Swiss chocolate.
12. Interactive activities for children: If families are attending the Christmas party, provide entertainment especially for children. Offer games, craft stations or a Santa's workshop to keep the little ones occupied.
13. Christmas cosy corner: Set up a cosy corner where guests can relax. Provide comfortable seating, warm blankets and maybe even a fireplace or fire bowl to create a cosy atmosphere.
14. Christmas playlist: Create a varied playlist of the best Christmas songs to set the festive mood. From classic Christmas tunes to modern interpretations, there are plenty of options.
15. Festive lighting: Use atmospheric lighting elements such as candles, fairy lights or LED lighting effects to create a magical atmosphere. Play with light and shadow to immerse the rooms in a festive ambience.
16. Creative seating arrangements: organise the seating arrangements so that guests can get to know each other well and have lively conversations. Place people with similar interests or from different departments together to encourage dialogue.
17. Christmas activities: Incorporate fun Christmas activities such as a Christmas raffle, a biscuit competition or an impromptu Christmas dance. Such activities create fun and a sense of community.
18. Professional photography: Hire a professional photographer to capture the special moments of the Christmas party. The photos can later be used as a memento for the guests or for the company blog.